HR Coordinator

What is an HR Coordinator role?

The HR Coordinator is responsible for supporting the daily operations of the Human Resources department. They assist in implementing HR policies, procedures, and programs. They are involved in various HR functions such as recruitment, onboarding, performance management, and employee relations.

Is HR coordinator the same as HR assistant?

Although the job duties of HR Coordinator and HR Assistant can be similar, there is a slight difference between the two positions. HR Coordinator is a more senior role, which involves performing more complex administrative and coordination tasks, while HR Assistant focuses more on administrative duties.

Job Brief

We are seeking an efficient HR Coordinator to join our team and provide a variety of HR administrative duties. The ideal candidate must have a broad knowledge of Human Resources and general administrative responsibilities. The role involves working autonomously to ensure the end-to-end running of HR projects and operations.

Responsibilities

• Respond to internal and external HR related inquiries or requests and provide assistance
• Redirect HR related calls or distribute correspondence to the appropriate person of the team
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates, etc.) in both paper and database and ensure all employment requirements are met
• Liaise with other departments or functions (payroll, benefits, etc.)
• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts, etc.
• Assist supervisors in performance management procedures
• Schedule meetings, interviews, HR events, etc. and maintain the team's agenda
• Coordinate training sessions and seminars
• Perform orientations, onboarding, and update records with new hires
• Produce and submit reports on general HR activity
• Assist in ad-hoc HR projects, like the collection of employee feedback
• Support other functions as assigned

Requirements

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
• Experience with HR databases and HRIS systems (e.g., Virtual Edge)
• Ability to work with ATS software
• In-depth understanding of sourcing tools, like resume databases and online communities
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Good organizational and time management skills
• CIPD certification is an advantage
• BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus.